Coord. RH e Folha de Pagamento

Application deadline:  
Location: São Paulo , , Brazil 
Contract type: Permanent 
Job ID: 928 

The HR & Payroll Coordinator is responsible for delivering best-in-class HR & Payroll services with a human touch.

This role will be a combination of our Shared Services Tier 1 & Tier 2 Team.

This includes but not limited to preparing various types of communication, handling of requests and inquiries through the Employee Service Hub portal or through other channels, as well as the responsibility for administration of all aspects of operational HR tasks.

You will also be responsible for executing payroll processes in 2- 3 countries while acting as back up for any of the other countries handled in the team, if needed.

Role and responsibilities:

Support in the administration of maintaining our HRIS (LEO People Portal). This includes:

Perform HR operational and administrative tasks as required in the country, including but not limited to:

• Draw up confirmation of employment letters for employees as requested.
• Draw up paperwork relating to involuntary separations (severance agreements, etc.).
• Draw up any promotion, job change, salary increases letters.

Maintenance of the data in our HRIS (LEO People Portal). Tasks include but not limited to:

• Process any standard requests received from our Employee Service Hub within the specified SLA.
• Maintain and update any changes to positions, departments, and cost centres.
• Administer pay components for payments

Support managers, employees, and HRBPs with HR systems related issues:

• Update master data related to employee changes, off-boarding, etc.
• Create positions and organizational structures as required

Process support on employee On-boarding and Off-boarding:

• Design and roll out pre-boarding program and onboarding program
• Execute any data/compliance training
• Conduct onboarding/welcome to LEO Pharma meetings as required locally
• Manage any declaration/statutory reporting related to new hires

Execute the three phases of Payroll Runs successfully, controlled by the global Payroll Checklist. This includes:

• PRE-Payroll
• Control data input for payroll runs through hrX (Alight), Benefit platform, time and attendance systems and Employee Central and other local/global systems
• Process claims
• Perform benefit reconciliation
• Calculate compensation, rewards, and bonuses to employees
• Control and audit data entry of T1 and submit garnishments to our payroll vendors

Payroll run:

• Check gross to net calculations
• Process advance payments, negative salary, rejected payments, underpayments, overpayments etc.
• Approve payroll calculation and checklist and submit to team lead for approval
• Upload file in the bank if the country does not follow the global process

POST-Payroll:

• Handle issues with Finance as part of the GL posting
• Administer vendor agreement and SLAs/service credits
• Execute and distribute standard reports to internal- and external stakeholders
• Provide statistics and statutory reports to government offices, etc.

Payroll Service Enhancement:

• Analyze the need and raise change requests for expanding/reducing/modifying the services we receive from our payroll outsourcing partners
• Analyze, define, and submit new pay components and work schedules to T3 for implementation
• Participate in the UAT testing of new pay components, work schedules and overall enhancements of the payroll service
• Define payroll controls

Other:

• Manage year end activities
• Respond to managers’ and employees’ questions and inquiries about payroll matters and policies
• Support Tier 1 Global HR Operations: reports, pay slips inquiries when it comes to calculations, data entry questions
• Handle communication with the countries on service changes in the country and be service minded.
• Additional tasks as assigned.

Requirements

Professional Competencies:

• Preferably 3 years of experience within Payroll.
• Shared Services mindset, where best practices and global process optimisation is continuously in focus.
• Knowledge and general understanding of HR Annual Wheel processes and the ability to execute for the LEO organization in general through digital tools and processes
• High understanding of employment law & employee relations in general, as well as GDPR and compliance concepts and practices.
• Must be able comfortable with working in many different IT systems and finding solutions for using these to improve the daily work.
• As a minimum Professional Working Proficiency (C1) in English is required. Preferably working proficiency in one more language, depending on the countries the Payroll Coordinator is primarily working with.

Business insights:

• Knowing the needs of special business areas and aligning support with these

Behavioural competencies:

• Achieves thoroughness and accuracy when accomplishing a task. Provides accuracy and consistency on all paperwork. Provides information in a useable form and on a timely basis. Follows policies and procedures. Work requires little or no checking.
• Delivers solutions that meet customer expectations. Establishes and maintains effective customer relationships
• Makes sound decisions, even in the absence of complete information. Relies on a mixture of analysis, wisdom, experience and judgement when making decisions. Considers all relevant factors and uses appropriate decision-making criteria and principles. Recognizes when a quick 80% solution will suffice.

Other Competencies:

• SuccesFactors knowledge
• Be detailed oriented and well-structured
• Have a positive mindset and be able to inspire collaboration between different cultures
• Experience in running similar activities for multi country setup is a prerequisite 

Let’s pioneer together

At LEO Pharma, we help people with skin diseases live fulfilling lives by advancing dermatology beyond the skin. We drive dermatology with our knowledge, collaboration, and curiosity, and we are at the forefront of science in developing new medicines. For us, pioneering together is about constantly improving and extending what’s possible for each other, our company, and our patients.​

At LEO Pharma, we believe that our different perspectives, backgrounds, and attitudes are what enable us to make the best decisions, foster an inclusive culture, and meet the needs of the market we operate in. Therefore, we encourage you to apply for the position if you are excited about the role – even if you don’t meet every single requirement listed, you might be just the pioneer we are looking for. We believe in flexibility in all aspects - also when it comes to supporting our employees' diverse needs, hence, we offer hybrid work opportunities whenever possible.

For certain positions, LEO Pharma might complete a background check conducted by a third party.