Business User Administrator/Training Coordinator (Maternity cover)

Application deadline: 22 Feb 2026 
Location: Gdansk 80-309, Poland, Poland 
Contract type: Temporary 
Job ID: 4171 

Business User Administrator/Training Coordinator (Maternity cover)

is the hands-on owner of training distribution and eDMS administration, responsible for maintaining training matrices, governing document lifecycles, and enabling end-users through training and e-learning, while optimizing processes and tools and testing updates to sustain compliance and usability. 

Join us in creating a future legacy in medical dermatology

At LEO Pharma, we are global leaders in medical dermatology. We have 115 years’ experience in bringing innovation to healthcare. And we are eager to do much more. Each year, close to 100 million people have a better day because of our medicines.

Your role

as Key Business User Administrator (KBU) is to ensure effective training distribution, eDMS administration, and process optimization to maintain compliance, usability, and end-user enablement.

Key responsibilities: 

• Maintain and update training matrices, eDMS metadata, workflows, and document statuses.
• Initiate and manage periodic document reviews to ensure accuracy and compliance.
• Provide eDMS, BOT, and training support to end-users, including development of e-learning materials.
• Monitor and ensure correct training assignments, proactively addressing gaps.
• Contribute to process and tool optimization, leveraging solutions such as Excel, Power BI, Databases, PowerApps, and eDMS.

Your qualifications

To succeed in this role, we imagine that you have the following qualifications:

• Master’s degree in a relevant field.
• Minimum 2 years’ experience in training administration or a similar role.
• Experience with eDMS administration, document lifecycle management, and metadata/workflow maintenance.
• Strong skills in training coordination, including developing e-learning and support materials.
• Proficiency in tools such as Excel, Power BI, Databases, and PowerApps.
• Ability to monitor, analyze, and proactively address training assignment gaps.
• Detail-oriented with strong organizational and communication skills to ensure compliance and usability.

Your application

You do not need to upload a cover letter, but feel free to add a few sentences in your resume or CV on why this position has your interest. Please refrain from adding a photo to your CV.

Beyond the skin

Become part of LEO Pharma, a global leader in medical dermatology, as we go beyond the skin to make a lasting impact. We are are the legacy-builders of the future – enabling people to have a better today and tomorrow. With the world as our lab, we are

transforming innovative ideas into more effective and easier-to-use medicines. Through collaboration and partnerships, we can do much more.

At LEO Pharma, we believe in the power of individuals to drive change. Our flat organizational structure empowers you to make a visible impact and offers versatile roles for professional growth. We value diversity and welcome applications from all qualified candidates, recognizing that our different perspectives, backgrounds, and attitudes enable us to make the best decisions. Join our passionate team at LEO Pharma and be yourself as we work together to make a fundamental difference.

For certain positions, LEO Pharma might complete a background check conducted by a third party.

Join us and make an impact in, on and far beyond the skin. Apply now!